NBI Authorization Letter | Claim Your NBI Clearance 

NBI Authorization Letter

The NBI authorization letter is a simple letter that allows your representative to apply for, claim, or receive your National Bureau of Investigation clearance on your behalf. An authorization letter is used when you cannot personally claim or process your NBI Clearance and need someone else to do it for you.  Below is the sample and a detailed guide about the authorization letter for NBI.

Letter Sample
NBI Authorization Letter

When is an NBI authorization letter required?

The authorization letter is required in the following situations:

Not able to go to the NBI office: It is required when you are not able to go to the NBI office to work, travel, or live abroad. These reasons stop you from visiting the branch for filing, biometrics, payment, or claiming the clearance. 

Someone Else Collects Your Clearance: When you authorize another person to collect your NBI clearance, the authorization letter acts as proof of your permission. It ensures that the NBI staff can release your clearance safely and legally to a representative. In short, the authorization letter prevents confusion or unauthorized access to your personal documents.

In simple words, the NBI authorization is required when someone else applies for or claims the clearance on your behalf. It acts as a signed proof from you. 

How To Write an Authorization Letter

The NBI provided an official format to write an authorization letter. Below is a detailed tutorial on how to write an authorization letter for NBI clearance:

Step 1: Prepare Your Documents 

  • List your details, including full name, full address, mobile number, and one valid ID number (passport, driver’s license, etc.).
  • List your representative’s full name, relationship to you (e.g., sister, friend), and their valid ID number.
  • Get your NBI reference number and the reason for the clearance (job, travel, visa, etc.), if available.

Step 2: Set up the letter format

  1. First of all, write the date at the top of the letter. 
  2. Below that, write the addressee, for example: “The Officer-in-Charge, National Bureau of Investigation (NBI), [Branch/Office]
  3. Add a simple greeting like “Dear Sir/Madam” or “To Whom It May Concern”.

Step 3: Write the Letter body

  1. clearly, state that you are authorizing your representative to act on your behalf, and state what they are allowed to do. 
  2. Explain in detail why you can not arrive personally. 
  3. Add a line that includes your representative’s full name, ID type, and number, and confirm that they will present their ID and a copy of your ID.

Step 4: Close and sign

  1. At the end, write a short, polite line, for example, thanking them for their cooperation.
  2. Write “Sincerely,” then your handwritten signature above your printed full name.
  3. After that, write your name, write your contact number, and email for verification.

Step 5: Attach Documents 

Attach a copy of your valid and official ID and your representative’s. Make sure that the ID is up-to-date. 

Authorization Letter Sample For NBI Clearance

Here is the official sample of an authorization letter for NBi clearance:

Date: ____________

To Whom It May Concern,

I, [Your Full Name], of legal age, Filipino, and currently residing at [Your Complete Address], hereby authorize [Authorized Person’s Full Name] to process, claim, and receive my NBI Clearance on my behalf.

This authorization is given due to my inability to personally appear at the NBI office because of [state reason, e.g., work schedule, travel, health reasons].

The authorized representative is allowed to submit documents, receive the NBI Clearance, and sign any related forms as required.

Attached herewith are photocopies of my valid government-issued ID and the valid ID of my authorized representative for verification purposes.

This authorization shall be valid only for the purpose stated above.

Thank you for your consideration.

Respectfully,

[Your Full Name]
Signature

Valid ID Presented: __________________
Contact Number: _____________________

Authorized Representative

[Authorized Person’s Full Name]
Signature

Valid ID Presented: __________________

Requirements For an Authorization Letter

Here is the complete list of requirements for an authorization letter:

  • Your full name, address, phone number, and valid ID number.​
  • Representative’s full name, address, phone, and their valid ID number.​
  •  What a representative can do and why you can’t go.​
  • NBI reference number (if you have it) and the date.​
  • Your handwritten signature.
  • Photocopies of your ID and the representative’s ID (front and back).​
  • Proof of relationship (like birth certificate) if family or colleagues.​
  • Notarized copy if abroad or for special cases (optional locally).

Tips For an Authorization Letter 

Here are some practical tips that would help you in writing the letter clearly:

  • Always write the details clearly for both the applicant and the authorized person to avoid confusion or delays.
  • Clearly state the reason for issuance of the letter, such as submitting an application, paying fees, or claiming the NBI clearance on your behalf.
  • Always keep your language professional and respectful, as it is an official document addressed to the NBI.
  • Always attach the valid ID of both the applicant and representative for verification. 

FAQs

To claim your NBI clearance through a representative, provide a signed authorization letter along with a valid ID copy of both you and the authorized person. The representative must present these documents at the NBI office to receive your clearance on your behalf.

To write an NBI authorization letter, write your details and the authorized person’s details. Clearly state that they can process or claim your NBI clearance. Sign and date the letter, and attach ID copies if needed.

An authorization letter for NBI is a written document that allows another person to process, submit, or claim your NBI clearance on your behalf when you cannot do it yourself.

Yes, you can authorize someone to claim your NBI clearance. Provide a signed authorization letter and include a copy of your ID. The authorized person may also need to present their own ID for verification.

Conclusion 

An NBI authorization letter is a simple but essential document that allows someone you trust to apply for, process, or claim your NBI clearance on your behalf. The authorization letter is required when you are not able to apply for and collect your clearance. Always follow a proper format, including all necessary details, and attach a valid ID for smooth transactions.

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